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Sports Field CSD Field Closure Procedures
During Inclement Weather

PURPOSE
Cosumnes Community Services District fields have been designed and are maintained for the enjoyment and use of Elk Grove residents and guests. An effective field maintenance program is essential to ensure that all residences of the District are able to enjoy aesthetically pleasing and safe park sites that are used for a variety of uses, both active and passive.

The purpose of these procedures is to guide the use of CSD athletic fields to prevent damage to the playing fields and injuries to the field users brought on by field use during inclement weather.

In partnership with the Cosumnes Community Services District, Department of Parks and Recreation the Elk Grove Youth Sports Association board approved these field closure procedures on October 27th, 2008.

PRACTICE
The Cosumnes Community Services District reserves the right to cancel or suspend field use permits for games, practices and other permitted uses when field conditions may result in damage to the fields or injury to players.

Permits may also be cancelled when the health and safety of participants are threatened due to unsafe conditions brought on by, but not limited to, lighting, excessive levels of smog, or pesticide applications.

PROCEDURE
Cosumnes Community Service District Parks and Recreation Department employee(s) shall have the authority to close athletic fields when weather or field conditions may result in damage to the fields or injury to participants and spectators (beyond what is expected during use in normal conditions).

Field Assessment
During inclement weather, Cosumnes Community Services District representatives will assess the playability of selected athletic fields to determine if use will occur. Maintenance staff will check one (1) athletic fields in each area of the District:

Area 1 - Rau Park
Area 2 - Laguna Community Park
Area 3 - Johnson Park

Assessments will be made no later than 12:00 pm, Monday through Friday and 7:00 am, Saturday and Sunday. One reassessment of the fields will occur no later than 2:00 pm, Monday through Friday and 9:00 am, Saturday and Sunday.

When two (2) of the three (3) fields assessed are deemed unplayable, a District wide closure will be put into effect.

Field Status Hotline
Field use status will be posted on the District's Field Status Hotline (916-405-5682) no later than 12:00 pm, Monday through Friday and no later than 7:00 am, Saturday and Sunday. Reassessment information will be posted to the Field Status Hotline no later than 2:00 pm, Monday thru Friday and 9:00 am, Saturday and Sunday. If field assessments determine that a field closure is in effect, the reason for such closures shall be stated on the Field Status Hotline.

It will be each permitted user's responsibility to check field availability through the Field Status Hotline.

ATHLETIC FIELD ASSEMENT CRITERIA
Field assessments will be performed when weather conditions, past or present, have saturated fields insomuch that use of fields may cause long-term damage to fields. Staff shall walk the fields looking for saturated areas or areas of pooling water. Staff shall assess the fields in predetermined locations:

Soccer Assessments will be taken at five different locations: one reading in front of each goal, one reading along each sideline, and one reading along the centerline of the field. If in any of these areas there is substantial standing or pooling water, enough to cause significant damage to the field if played upon, the field is deemed unplayable.

Baseball and Softball Assessment of these fields will have readings taken in the areas of left field, center field and right field and areas directly behind the shortstop and second base positions. Staff will step onto the playing surface to determine moisture content. If staffs' foot sinks into the brick dust at least ", the field will be deemed unplayable. If in any of these areas there is substantial standing or pooling water, enough to cause significant damage to the field if played upon, the field is deemed unplayable.

The CSD requests that individuals and groups refrain or limit their use of heavy traffic areas during practices, regardless of weather, to assist in providing the best field conditions possible.

INTENTIONS
It is the intention of the District to make every effort to leave the sports fields open for use. Ultimately it will be the responsibility of the individual sports team coaches and/or game officials to suspend play on a field when one the following conditions exist:

  1. Turf is being dislodged when running.
  2. Heavy rains make the field muddy.
  3. Moisture from foot traffic starts to 'pump' mud up from under the turf.

Should the athletic fields sustain damages due to inappropriate use by sports teams, scheduled use of the field will be suspended until the field can be renovated and returned to a playable condition. Costs associated with said renovations which include: labor, equipment, seed, sod etc. will be the responsibility of the group or sports league or club identified as creating damage to the field through its inappropriate use of the field or failure to abide by field closure announcements.